Pays Tab

The Pays Tab contains fields for the employee pay rates, other miscellaneous pays and accrued pay amounts. The employee may be optionally linked to a department code, a workers comp code and a union code (or prevailing wage).  These codes will be displayed each time a transaction is made on the timecard entry screen (refer to the 'business rules' documentation), however, these codes may be changed or deleted during the timecard entry process. Note:  The union pay information may be updated from the union file by clicking on the refresh button (lightning bolt icon).

Pay Settings

•Union - If the employee is a union employee, the union code can be entered on this screen and the hourly rate, vacation rate and type, and any applicable miscellaneous pay rate fields will be automatically updated from the union table.  

•Union Work Class - Assign the labor classification based on the decimal position of the union code.  This is used in conjunction with the Labor Distribution Codes.  

•Hourly - Enter the payment rate in the Hourly Rate field.  This field will be automatically updated if a union code was assigned to the employee.

•Salary - No Hours - Enter the fixed pay amount in the Pay field that corresponds to the Pay Period. For example, Jack Price is a salaried employee that earns $60,000 each year and he receives that income in $2,500 increments twice per month. Enter '2500' in the Pay field and select 'Bi-Weekly' in the Pay Period field. This payment method will not post any hours with the timecard entry.        

•Salary - Fixed Hours - Similar to the Salary - No Hours method except that the hours entered on this screen will be posted with the timecard entry.        

•Note 1: When beginning a new batch of timecard entries, the system will prompt whether to include salaried employees in the batch.  If you answer 'yes', then time card entries will be automatically created for you for all salaried employees EXCEPT those that are set up as Salary - Distributed Hours (see below).

•Note 2: Salaried employees entered with a fixed pay amount cannot be set up for multi-state payroll. The need for multi-state payroll on a salaried employee would indicate that hours need to be distributed to various jobs. Please refer to the payment option below.

•Salary - Distributed Hours - This option is used for employees that have a fixed pay amount but their hours need to be distributed to various jobs or work classifications. The timecard entry screen will change dynamically for this payment method allowing the timecard hours to be entered to each classification before any other entries may be made for this employee. AccuBuild will then pro-rate the fixed pay amount to each classification based on the hours allocated. For example, Jack Price is a salaried employee that receives $1,000 each week. This week, Jack spent 20 hours on Job 2001, 20 hours on Job 2004, and 10 hours on Job 2010. AccuBuild will allocate $400 each to jobs 2001 and 2004 and $200 to job 2010.        

•Salary @ 40 Hours - Mobile - This option works only in conjunction with the time card worksheet screen when the Import Option is used to copy the time card worksheet entries into a payroll time card batch.  During the import process, the pay amounts for all hours will be based on the salary amount divided by 40 hours.  Unlike the Salary – Distributed Hours setting, this option will require that all 40 hours are entered into the time card worksheet in order to be paid the full salary amount.  Any hours that are entered over 40 hours for the week will be computed at the same pay rate as the first 40 hours. In other words, all hours are automatically computed at straight time based on the salary amount divided by 40, regardless of the transaction type.  You will need to modify the time card batch AFTER doing the import if you need to make any adjustments for overtime.

Executive Employee - AccuBuild's Menu Security Settings and User Maintenance can be used to limit any user's access rights to the employee list and to the specific information tabs on the list.  Users can be further restricted from viewing specific employees by utilizing the Executive Employee option (personal.MiscBoolean1).  Users that are restricted from viewing executive employees will not be able to view information of any kind on the Employee List Screen on any employee that has the Executive Employee option enabled.  In addition, users will not be able to enter time card entries, print automatic payroll checks, create handwritten payroll checks, or void payroll checks for executive employees.  

•Please note that the restrictions that this option applies to is limited to those listed above.  It is highly recommended that users who do not have access to executive employee information also be restricted from all payroll reports, as well as all browse data and modify data options.  

Department Code - Each employee can be linked to a default department code which controls the general ledger expense accounts, job cost phase, equipment cost control, and workers comp code that the timecard transactions are coded to.

Workers Comp - Each employee can be linked to a default workers compensation insurance code.  If a department code has been linked to the employee, and the department code has been set up with a workers comp code, then the Workers Comp field will display the comp code as dictated by the department code.  Please refer to the documentation on the system rules for workers comp codes located in the Frequently Asked Questions section of the Payroll Manual for more information.

Automatic Pay Amounts

Automatic Pay Amounts consist of one vacation pay field and six miscellaneous pay fields. The miscellaneous pay fields are used for such items as union pay, car allowance, subsistence, etc.  The automatic pay fields must first be defined on the Misc Pays & Deds Tab of the Payroll Properties screen before entering the amount sin the employee file.  Each of these fields may be set up to be exempt from such things as payroll wages, workers comp insurance, union benefits, and any of the payroll taxes.  In addition, pay amounts that are marked as exempt from payroll wages (such as reimbursements) may be linked to any general ledger account.

Note: For union companies, the first three automatic pay fields should be reserved for union pay amounts only. If a valid union code has been entered for an employee, then the first three automatic pay fields will be automatically updated by the system with the information as set up in the union table.

Each automatic pay amount must be defined as to how the amount will be calculated. There are currently eight different pay types available.

Accrued Pay Amounts

These fields are used to accrue hours and pay for such items as vacation, holiday and sick pay.  These accrued amounts are only calculated within the MAR report Accrued Pay Amounts and do not update any general ledger accounts or any other fields within AccuBuild.  Please refer to the documentation on Tracking Vacation, Holiday and Sick Pay (Version 8.4.0.2) for complete information on these fields.