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One of the great tools within AccuBuild is the ability to accurately track your workers compensation insurance expenses quickly and easily. Due to the nature of the construction industry, the workers comp insurance rate can be affected by various factors including whether you pay prevailing wage on certain jobs and whether another party is covering the workers comp for you on a project. Therefore, the employee master file, the department code master file, and the job master file each contain a workers comp code field. The timecard transaction screen then utilizes the system rules to determine which workers comp code to use for each transaction.
| 1. | The Workers Comp Insurance Code field located on the Payroll Controls Tab of the Job Cost > Update Jobs option is used only when another party is covering the workers comp for you on a project. A specific workers comp code is usually created for the project with a rate of zero so that a workers comp liability is not accrued with each timecard transaction. The job workers comp code will take precedent over any other workers comp code. |
| 2. | If the job is not linked to a workers comp code then the system will use the workers comp code that has been linked to the department code. Department codes are used to dictate the general ledger expense accounts, job cost phase, equipment cost control as well as the workers comp code. Union / prevailing wage codes may be optionally linked to a department code, therefore, be careful when changing union codes on the timecard screen as this may change the department code and the workers comp code. |
| 3. | If the union / prevailing wage code is not linked to a department code, then the workers comp code entered in the employee's master file will be used in each timecard transaction. |
Keep in mind that regardless of the system rules, the Workers Comp Insurance Code field on the timecard screen may be manually overridden with any comp code as desired.
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