Payables Overview

The Payables system is used to post vendor invoices and to make vendor payments.  Invoices may be entered with multiple distribution amounts, including multiple general ledger account numbers and/or job and phase combinations. Payments can be processed through the Schedule Payments option (when printing more than one check at a time),  the Handwritten Checks option (which can also be used to create a joint check) or through the Corpay Virtual MasterCard. The balance due on each invoice, each vendor, each job, or on each expense account can be easily displayed and is automatically aged by the vendor's invoice date.  An option to process 1099s is also included in the Payables module.

The Subcontractor Payment Sheet option in the Payables module is another method for posting vendor invoices.  Subcontract information is set up in the Job Cost module and payable invoices are created and printed in AccuBuild based on a percentage of completion of each subcontract item.  This method replaces the traditional type of posting of subcontractor invoices.

The Payables system is fully integrated with the Receivables, Job Cost, Ledger, Orders and Document Management modules. Note:  Vendor invoices that are related to purchase orders must be entered and processed through the Orders module.