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The normal flow of activity in the Payroll system consists of creating time card entries for each employee, printing and posting the payroll checks, and printing the various payroll reports.
| 1. | Entering time card data - The time card data for a single pay period may be entered for each employee with as many transactions as necessary to accurately reflect the jobs and phases (cost descriptions) that an employee has worked. Time card entries can be manually entered or imported into AccuBuild from a third-party time clock software or from an AccuBuild Excel Time Card Template. Be sure to print the time card listing to verify the accuracy of your entries. Note: If you use an outside service to process your payroll, you may enter the timecard and check information in detail through the Handwritten Checks option on the Payroll Menu. |
| 2. | Calculating taxes and printing checks - After all of the timecard transactions have been entered, then separate menu options will calculate the payroll taxes and print the checks. Once the checks have been printed, then the batch is posted through the system. The Job Cost, Ledger and historical payroll files are not updated with the timecard information until the posting routine is performed. If the Direct Deposit feature is enabled, then the NACHA File can be processed once the check batch has been posted. |
| 3. | Voiding checks - Once a check has been posted, it may be completely reversed through the system by selecting the Void Payroll Checks option. |
| 4. | Printing payroll reports - There are numerous reporting options within payroll to provide you with employee earnings, deductions and burden costs on an employee, job or department basis. The list of reports also includes workers compensation insurance reports, certified payroll and union reports, job detail reports, and payroll tax reports. |
| 5. | Reconciling the payroll data - The payroll system is designed to store the detail of the payroll transactions within the various files of the payroll system. This information is posted in summary to the Job Cost, Ledger, and Equipment systems, therefore, various detail reports can be printed in the payroll system to validate the totals in the other systems. In addition, various reconciliations should be performed to validate the payroll tax totals and employee earnings before submitting any tax related reports to any government agency. Be sure to perform the various file maintenance options before beginning any reconciliation. |
| 6. | Printing W2s - AccuBuild issues a final payroll update at the end of each calendar year. Once the update is installed, and all payroll entries have been completed for the calendar year, the W2 Information Report can be printed and reconciled to the four quarterly payroll tax returns submitted to the state and federal governments. Once reconciled, the W-2s can be printed. Note: You do NOT have to process the W2s before processing payroll checks for the new calendar year. Be sure to carefully read and follow the instructions in the Calendar Year End Notes before printing W2s. |
| 6. | Printing ACA Forms - If you are an Applicable Large Employer (ALE) and are required to file Affordable Care Act forms, then print the required forms through the Payroll > ACA Forms / E-file option after you have completed your W-2 filing. |
| 7. | Data Extractor for CP2.0 - If you are an existing AB customer and are converting to the ConstructionPayroll.COM payroll service, you will use the ConstructionPayroll.COM Export menu option to extract your current year employees totals for import into CP2.0. Refer to the CP Framework documentation for more information. |
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