Contract Billings

The Contract Billings option is used to generate job billings based on the contract item(s) set up for each project.

Before a contract billing can be generated, the job must be created in the Job Center and one or more contract items must be set up on the job.   Contract items are set up on the Update Jobs > Detail Items Tab.   Also, be sure to review the Job Cost > Properties for information on billing defaults and controls.

The contract billings are created by selecting the contract item(s) one at a time, and applying the amount complete to date. The amount complete can be entered as a percentage complete to date or as an amount complete to date. The only exception to this is for unit billings, where the units complete to date must be entered. Refer to the Billing Format option on the Billing Info Tab of the job list screen for more information on billing formats.

The retention amount for each billing item may be calculated as a percentage, or entered as a flat amount on the fly. Before generating the contract billing, you might want to print a Billing Worksheet for the project manager or job supervisor to use in determining the amounts to be billed. The worksheet can then be used as an input worksheet for entering the line item billing amounts.

Note: If you want to round off your billing amount to whole dollars, then enter both the billing and retention amounts as a total-to-date instead of using percentages.