Version 8.5.0.1 Green

Each user should refresh their AccuBuild screen after an update is installed so that new menu options and reports (as applicable) may be visible. Instruct each user to follow these steps to refresh their screen. Open the AccuBuild program and open the company. Click on the down-arrow on the main screen that is located under the X that is used to close the AccuBuild program. Click Add or Remove Buttons; click Reset Toolbar.

•ENHANCEMENT - The Sales Master screen has been revised to handle a new set of Secondary Unit Pricing Fields which will work in conjunction with the Miscellaneous A/R Invoice price calculations as follows:

•Unit Price – This field is a second unit price field and will only be used in the price calculations if the 'Include in Price Calculations' box is checked.

•Include in Price Calculations – This field will be used to determine if the second unit price should be used in the price extensions. If this option is checked, then the unit price calculation for the invoice will be computed as:

For example, if you are billing a customer on a monthly basis but the price is based on an hourly rate, you could enter the hourly rate in the unit price and the hours per month in the secondary unit price field and the extended price would be computed as follows:

Billing Amount = units * unit price * secondary unit price.

Note: If this option is unchecked, then the secondary unit price will be ignored in the price computations but could still be referenced on the invoice if required.

•ENHANCEMENT - The Miscellaneous AR Invoice screen has also been updated to handle the new secondary pricing fields as follows:

If a sales code is used that contains a secondary unit price and the 'Include in Price Calculations' checkbox is enabled for that sales code, then the unit price will be displayed as the primary unit price * secondary unit price. In addition, the invoice files armibat.adt (batch printing) and armihist.adt (historical invoice printing) will store all three field settings so that these individual fields can be shown on the MAR Version of the invoice if needed. These fields include the following:

•MiscLogical1 – enabled option for the secondary rate (Include in Price Calculations)

Finally, a MAR Report is available in the Reports Directory of the AccuBuild Program Directory called Misc A/R Invoice - Secondary Unit Pricing which contains a sample invoice layout using secondary unit pricing based on a 'per month' billing.

•NEW MENU OPTION: ADD CANADIAN PROVINCES - (Refresh your menu toolbar to gain access to this option.)

This option will add the following 13 Provinces to your company's state list. Each Province has a two character abbreviation which will be stored in the State Abbreviation field and the Province name will be stored in the State Name.

Note: The State Description Field is limited to 20 characters in AccuBuild and therefore Newfounland and Labrador and Northwest Territories are abbreviated.

•ENHANCEMENT - The AR Aging Schedules in MAR have been enhanced to include breakout amounts for billed and unbilled retention amounts in order to make it easier to reconcile these totals to the general ledger balances. The revised report formats include:

•ENHANCEMENT - A new MAR form is available in the \Acculbd8\Reports directory Misc A/R Invoice - Secondary Unit Pricing (Class 121) which contains a sample invoice layout using secondary unit pricing based on a "per month" billing. The Misc AR Invoice data pipes have been updated with new data pipe options:

•ARInvOpenInvoiceBalance – This table contains the current open A/R Balance from the aging schedule for each customer and can be used to show "previous balance" amounts on new customer invoices.

•ARInvSalesMas- This is a table of sales codes that can be used in the misc invoice for attaching more sales code fields to the invoice such as secondary pricing unit descriptions.

•ARPOTerms – This is the Payment Terms table so that the payment terms associated with the customer's record can be included on the invoice.

•IVUnitPricingTable – This is a list of all Unit Pricing Descriptions and their associated abbreviations which will enable you to include unit pricing descriptions on the invoices.

•ENHANCEMENT - The Direct Deposit NACHA file spec has been updated to include a new option for setting the Trace Number on the PPD Records of the NACHA File. Previously, the Trace Number field was set to all zeros, and now there is a new option in the Payroll Properties to choose between three different settings for this field:

Where the Trace Number is a sequential number starting with 1 for each batch and incremented by 1 for each record: 1,2,3… etc.

•CORRECTION - The NACHA file for Direct Deposit was creating both a payroll record and a pre-notification record for employees who have a secondary bank account set up for pre-notification. This problem has been correct in this release.

•ENHANCEMENT - When using the Copy Job option in the PM Log, if the target job contained any duplicate categories, then the copy process would be cancelled. This process have been changed and only the categories that do not already exist on the target job will be copied, and if duplicate categories exist, no errors will be generated.

•CORRECTION - The Copy Job option in the PM Log was not copying the folder security settings on user defined folders. This problem has been corrected in this release.

Version 8.5.0.1 Green - September 13, 2010