Time & Material Billing

The Time and Material (T&M) Billing Feature allows for job cost transactions (payroll, accounts payable, etc) to be billed.  Each cost phase on a project must be set up with a single markup billing code which indicates how the costs under that cost phase will be marked up and billed on the customer invoice.

In addition to job cost transactions and  vendor purchases, the system is fully integrated with the AccuBuild Mobile and AccuBuild Time Clock modules for including individual time card transactions and related notes providing a complete solution for time based billing and consulting services.  

The billing process is accomplished by running a query of all cost transactions that have not been billed previously and marking those cost items up based on the phase code of the cost and the markup formula set up for that phase code.  

This is an extremely robust process which does not rely on transition cutoff dates but rather the record ID of each cost transaction to make sure that ALL transactions are including in the billing preparation.

Once the billing transactions have been created, the user can edit the billing markup amounts and decide which transactions to include on the T&M billing.  Any transactions that are not included in the current invoice will show up the next time the job is invoiced.  In addition, if a T&M Invoice is voided in the system, all of the cost transactions for that invoice will be marked as billable costs for the next invoice.

This T&M billing feature can also be used on a job that is set up for traditional contract billings (schedule of values progress billings).  For example, you could set up “extras” that need to be billed outside of the original contract, by using specific T&M cost phases on a job to track the extra costs so that they are picked up on the T&M invoice.  

The T&M invoices are generated through the Receivables > Misc A/R Invoices option.   The T&M invoices will automatically be included in contract totals, job billing totals, and job receipt totals (once paid) on the various Contract Status Reports.

Before creating the T&M invoice, use the T&M Billing Setup Button located on the Job Cost > Update Jobs > Billing Tab to set up the markup types on each cost phase that you want to include on the T&M billing:

Refer to the topics listed below in the Receivables Activities section of the manual for more information on setting up T&M markups and creating T&M billings.