Purchase Journal

The Purchase Journal Report prints a list of all payable invoices, including subcontractor payment sheets and purchase order related invoices, that have been entered into the system. When vendor invoices are entered into the system, the invoices are posted to the purchase journal file (purchjnl.adt). This file is used to reconstruct the accounts payable aging schedule when a prior period aging schedule is requested, even though invoices may have been removed from the open accounts payable invoice file (openap.adt) when payments were made.                                

The totals from this report can be used to reconcile the purchase journal entries to the General Ledger Report for any given month in the current fiscal year. Print the Purchase Journal Report by transaction date for the selected month, and print the General Ledger Report for the same month with only the accounts payable accrual account(s) selected. The total from the Purchase Journal Report should match the total credit amounts of source code 40 (accounts payable invoices), source code 41 (subcontractor payment sheets), and source code 43 (purchase order invoices) posted to the accounts payable account(s) on the General Ledger Report.                                

This report may be printed in four report formats:

Vendor Order

Lists the detail of all invoices in invoice number order.

Job Order - Vendor Detail

Lists the detail of all invoices for each vendor in job number order.

G/L Account Order - Vendor Detail

Lists the detail of all invoices for each vendor in order of the general ledger expense account.

Transaction Date Order - Vendor Detail

Lists the detail of all invoices for each vendor in order of the invoice date.