Financial Statement - Traditional

AccuBuild allows you to create custom financial statement designs that can access information from the chart of accounts including account balances and account activity for any period of the company's current or prior fiscal year. Once a statement is designed, it can be used over and over at any time to generate company financial statements.

In addition to financial statements, virtually any type of report can be designed where totals from the general ledger are required. For example, a quarterly recap on all gross labor accounts can be used as a cross-reference report to compare to the quarterly payroll tax reports from the payroll system.

Financial statements can be created manually from a blank form or they can be imported from an AccuBuild template which are stored in the \AccuBuild\Samples folder. In addition, any financial statement designs that were created with the DOS version of AccuBuild can be imported into the Windows Version automatically.

Once the Financial Statement option is selected from the Ledger - Reports menu, the Financial Statements Screen will display a list of all of the financial statement designs that have been created for the current company, if any. A series of buttons, as outlined below, are located on the bottom of the screen which are used to access all of the financial statement options.

•New - This option is used to create a new statement from an AccuBuild template, from an existing AccuBuild Dos version or from scratch.

•Delete - This option is used to remove a financial statement design from the list of statements. Highlight the statement to be deleted, and press the Delete button. The statement will be removed from the financial statement list. The actual financial statement design will not be deleted under this option, it will only be removed from the list of statements.

Note: If a statement is accidentally removed from the list, it can be recovered by creating a new financial statement using the New option. After selecting the New button, choose the AccuBuild Template option, and lookup the deleted format file. The lookup button under the New option will default to the Samples directory, and you will need to change to your company directory in order to locate the deleted financial statement design file.

•Copy - This option is used to create a new financial statement by making a copy of an existing statement. Select a financial statement to be copied and click on the Copy button. A complete copy of the existing financial statement will be made automatically and added to the list of financial statements using the next available financial statement number. Use this option whenever you are making major revisions to an existing statement so that you will have a copy of the original design to fall back on if needed.

•Check This option is used to check an existing financial statement design to see if any errors exist in the design. Several passes are made through the financial statement to test for valid account numbers and valid uses of line numbers for the send to and percentage options. The account numbers must exist on the chart of accounts, and if the same account is used on more than one line of the financial statement, a warning will be generated. In addition, a warning will be issued for any accounts that exist on the chart of accounts and are not included in the financial statement design.

This is a great tool for testing a statement and troubleshooting problems when a statement doesn't seem to be in balance with the general ledger. For example, if a new account is added to the chart of accounts, this option will generate a warning if the new account has not been added to the financial statement design.

•Note: These integrity tests are only meaningful on formats that do not include the 'range of accounts' option. The 'range' option defines a beginning and ending account number but does not specifically list each account number within the range. Therefore, the integrity tests will generate an error list of missing account numbers that are not truly missing.

•Index - This option is used to create a new set of index files for the selected financial statement design. Each financial statement contains one or more index files to keep the design in sorted order for quicker processing. If index errors are ever encountered while working with a financial statement design, this option will re-create the required index files.

Note: If the Index option is ever selected by mistake, it will never hurt the original statement design as only the index files will be re-created. Data is never changed when index files are re-created.

•Print - This option is used to print out the actual financial statement. Once the option is selected, you will be able to review the financial statement on the screen, or send it to the printer.

▪Note: If you're year to date income is $100 million or more, you will need to substitute the default form in order to accommodate the larger year to date totals.