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The 'Debit Acct' and the 'Credit Acct' fields are always required when entering an order. The fields will be automatically updated based on the type of order that is entered. The accounts assigned to a Purchase Order, Stock Order and Subcontractor Order cannot be changed when entering the associated vendor invoice. The default value for the accounts will be as follows:
Purchase Orders
| Debit Acct - The default value for the this field will be as follows: |
| 1. | If a part number is used, then the expense account will default based on the associated inventory category. |
| 2. | If a part number is not used, then the expense account will be pulled from the Invoice Defaults on the Clients > Account Tab. |
| 3. | If the vendor does not have a default expense account set up in the Clients system, then the expense account will be pulled from the Phase Master file. |
| 4. | Although a g/l account can be linked to a Job Cost > Detail Item for budget purposes, the system will not pull the g/l account from this table due to the fact that multiple entries can be created for the same phase and each entry may be linked to a different g/l account. |
| Credit Acct - The default value for this field will be pulled from the Regular Payable Invoices field in the Payables > Properties option. |
Stock Requests
| Debit Acct - The default value for this field is pulled from the 'Expense Account' field in the inventory category file associated with the part number. As of Version 8.5.0.8, this field can now be modified as needed. |
| Credit Acct - The default value for this field is pulled from the 'Inventory Account' field in the inventory category file associated with the part number. |
Subcontract Orders
| Debit Acct - The default value for this field will be as follows: |
| 1. | Since part numbers are not included on a subcontract, the expense account will be pulled from the Invoice Defaults on the Clients > Account Tab. |
| 2. | If the vendor does not have a default expense account set up in the Clients system, then the expense account will be pulled from the Phase Master file. |
| 3. | If the job cost phase does not have a default expense account, the account will be pulled from the Subcontractor Expenses field in the Payables > Properties option. |
| Credit Acct - The default value for this field will be pulled from the Subcontractor Invoices field on Payables > Properties option. |
Stock Orders
| Debit Acct - The default value for this field is pulled from the Inventory Account field in the inventory category file associated with the part number. |
| Credit Acct - The default value for this field will be pulled from the Regular Payable Invoices field in the Payables > Properties option. |
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