List of Payroll Transaction Codes - User Entry

This list represents the time card transactions codes that the user may select on the Enter / Update Time Card screen.

Please also refer to the document List of Payroll Transaction Codes - Stored for how these codes are stored in the system after the payroll transaction has been saved.

Time Card Entry Screen - List of Payroll Transaction Codes

•Regular and Overtime Rates

oRegular Pay - Transcode 1 - The hourly rate will be pulled from the employee's file.  

oOvertime - Transcodes 2 - 4; Miscellaneous pay and deduction amounts will be pulled from the employee's file.  The overtime factor will not affect vacation or misc pay rates.

▪Non union - If the employee does not have a default union code, then the system will use the employee's default regular pay rate plus the OT factor to calculate the overtime amount.  

❑Note:  The rate  on the time card screen will be displayed as a straight time rate but the calculated amount will include the overtime factor:  

▪Union - If the employee has a default union code AND

❑the union code has an overtime rate EQUAL to zero, then the system will use the EMPLOYEE's default regular pay rate plus the OT factor to calculate the overtime amount.    

❖Note:  The rate  on the time card screen will be displayed as a straight time rate but the calculated amount will include the overtime factor:  

❑the union code has an overtime rate GREATER THAN zero, then system will use the UNION's overtime rate to calculate the amount.  

❖Note:  The rate on the time card batch screen will be displayed as a straight time rate but the calculated amount will include the overtime factor.  Example:   If 2 hours are paid as overtime @ 1.5, and the is stated OT rate in the union code is $29.16, the displayed rate on the time card screen will be $19.44  and the calculated overtime amount will be $58.32.

▪Union Benefits -

❑If the hourly rate on union benefits, including vacation pay, are based on a straight time hourly rate on overtime hours, then transcodes 2 through 4 would be sufficient to use on the time card entries.

❑If the hourly rate on union benefits, including vacation pay, are subject to the overtime factor, then be sure to enter those rates on the overtime tabs in the union code screen (ie. $1 on regular vacation pay, $1.5 on vacation pay @ 1.5, 2 on vacation pay @ double time).   Therefore, you must use transcodes 22 - 24 or 122 - 124 for overtime in order for the system to pick up the correct overtime rates on these items.

oMiscellaneous Pays & Deductions - Amounts will be pulled from the employee's file.

•Use transcode 22 - 24 or 122 - 124 if overtime is needed on a union code where the hourly rates on vacation pay, misc pay or benefits are increased based on the overtime factor.  

•If the base hourly rate field is set to zero in the union file, then the hourly rate will be pulled from the employee's file. This does not apply to miscellaneous pay rates.                

Miscellaneous Pay - Not W/H - The amount is paid on the employee's check and taxed as dictated by the Payroll Properties.  

Miscellaneous Pay - Withheld - This is used for union pay issues in most cases.  The amount is paid on the check, taxed as dictated by the Payroll Properties, and then deducted from the check so that the amount may be paid to the union or bona fide plan.

Vacation Pay – This vacation pay field should be used for union employees only if you want to use the 'Accrued Pay' reporting feature.  Set up a misc pay accumulator for vacation for non union employees.

Trans Code 88 & 89 - Enter a lump sum vacation amount

Trans Code 188 & 189 - Enter hours and rate or lump sum vacation amount; all misc pays and deductions from the employee file will be pulled into the time card entry.  

Fringe Benefit Pay – A flat amount entered as this type of pay will be added to the fringe benefit accumulator field in the employee's file. These amounts will be reported as separate earnings on the W2.

Trans Code 70 - Enter a lump sum fringe amount

Trans Code 170 - Enter hours and rate or lump sum fringe amount; all misc pays and deductions from the employee file will be pulled into the time card entry.  

Miscellaneous Pay – There are six miscellaneous pay accumulators in the employee master file. Select the appropriate miscellaneous pay and the accumulator will be updated with the flat amount.        

Trans Code 51-56 & 81-86 - Enter a lump sum pay amount

Trans Code 151-156 & 181-186 - Enter hours and rate or lump sum pay amount; all misc pays and deductions from the employee file will be pulled into the time card entry.  

Local Deductions - These deductions must be entered as a flat amount when entered through the timecard screen. Do not enter any pre-tax deductions using transcode 99.  All pre-tax deductions must be entered using transcodes 91-96.

Miscellaneous Deduction – There are six miscellaneous deduction accumulators in the employee master file. Select the appropriate deduction and enter the deduction as the flat amount.

Pre-tax Deduction – This is a flat amount deduction that reduces the amount of 'subject-to' wages for all applicable payroll taxes as dictated by the Payroll > Properties > State Tax Settings.