Change or Delete Detail Items

Extreme caution should be exercised when changing or deleting items from the estimate detail file. By deleting one item, the job cost estimate totals, billing amount totals, and subcontract breakdown amounts may all be changed.

1.	In the Job Cost > Update Jobs option, select the job and then select Edit at the top of the screen. This opens the job master file (joblist.adt).

Select the Detail Items Tab and highlight the item in the grid that you wish to change or remove. The current information for the selected item is displayed in the data fields at the bottom of the screen and, for the most part, the item information may be changed as desired. Please read through the following items carefully before making any changes to the following fields:

• Date - This field is used to keep the billing amounts and the estimated cost amounts 'date driven' for the contract status reports. Extreme care should be exercised when changing dates as this will affect which fiscal year and month-end periods these amounts will be summarized in.

•Billing Phase - If the item is linked to a contract billing phase, and the job has already been billed, then as a rule of thumb, the item should not be changed at all as this will cause integrity test errors. Also, the billing phase number and the billing amount should not be removed otherwise you will not be able to void a contract billing. Simply add a new detail item to reflect the change.

•Sub - Any item that is linked to a subcontract agreement and that has had any payments processed on the item should not be deleted. Add a new detail item to reflect the change.

3.	To remove an item, click the Delete Button at the bottom of the screen. The item will not be actually removed from the table but instead the information about the item will be cleared. The description will be replaced with a notation that the item was deleted along with the user name.

[Version 10.1] - In order to prevent orphaned task records for Bid Item Groups, the Job Center Screen will no longer allow detail items that are linked to the COR Log (change order items) to be deleted if they are set up for production units by detail items. If a record deletion is attempted, the user will be directed to the COR Breakdown Screen in order to delete these records to prevent any orphaned records for the Bid Item Group.

4.	To change data on an item, select Edit at the bottom of the screen to open the estimate detail file (estdetl.adt).

Once all the changes have been entered for the selected item, select Save at the bottom of the screen to record the changes in the estimate detail file or select Cancel to disregard your entries. AccuBuild will remain in edit mode for the current job until you select Save or Cancel at the top of the screen to record or discard your entries to the job master file.