The Check Register option on the Ledger menu is a report that displays all deposits and all withdrawals on a specific checking account. When this option is selected, a temporary batch file, Ckregbat.adt, is created in the user's personal directory. This file pulls detail records from the cash disbursements detail file (apchecks.adt), the payroll check detail file (prchecks.adt), the historical cash receipts file (Receipts.adt) and the historical general ledger transaction file (gldetail.adt) into the batch based on the selection criteria. Entries may not be made to the checking account from this screen.
The selection criteria consists of the general ledger account that represents the bank account and the month and year for display. Select the Display Check Register button to view the data. Remember to click the display button anytime you change the selection criteria. In addition, a printed version of the check register may be produced.
User access to the payroll account in the Check Register can be secured. This option is labeled 'Payroll Bank Account Access' on the User Maintenance > User Restrictions tab and can be found under the Executive Payroll option. (Note: Users should also be prevented from accessing the Payroll > Properties Screen as well.)
Note: The checking account information may be displayed as either a check register which lists each check, withdrawal and deposit separately, or it may be displayed as a general ledger which groups each posting by batch. The G/L Detail option is useful in reconciling the check register to the general ledger if for any reason a message is displayed that the register and the journal are not in balance. If this occurs, print both the register and the ledger detail for the same period from this screen and compare the information on a date by date basis to determine which batch or detail record may be causing the problem, and then contact AccuBuild's Technical Support Staff for further assistance.
