Affordable Care Act (ACA)

The Affordable Care Act requires certain employers, referred to as an 'Applicable Large Employer' (ALE), to offer health insurance coverage to full-time employees and their dependents.  A company is considered an ALE if it has at least 50 full-time employees or full-time equivalent employees.  Per the ACA, a full-time employee is someone who works a minimum of 30 hours per week.  A full-time equivalent employee is two or more part-time employees whose hours add up to meet the minimum full time requirement of 30 hours per week.  For example, if one employee works 10 hours per week and another employee works 20 hours per week, then their hours would equate to one full-time equivalent.  If you are not sure if your company qualifies as an ALE member, then you must consult with your company's CPA, Controller or an ACA Consultant.  

If you are an Applicable Large Employer, then you are responsible for filing Forms 1094-C Transmittal and 1095-C Health Coverage with the IRS.   If your company is self-insured, then you are also responsible for filing Forms 1094-B and 1095-B.

Please Note:  The ACA reporting is in addition to the health insurance reporting found on the W-2s.  Again, ACA reporting is only applicable to ALE and/or self-insured companies.  The health insurance information on the W-2s is applicable to ALL EMPLOYERS.

The ACA information is entered into AccuBuild using the Payroll > Controls > List of Health Insurance Plans and the Payroll > ACA Employee Records options.  The forms can be E-Filed or printed through the Payroll > ACA Forms / E-File option.  If you are printing and mailing your own forms, then you may print the forms to plain paper.  The employee copies are formatted to use the same envelopes as the W-2s.  If you are planning to E-File the ACA Forms, take advantage of discounted pricing by purchasing the Complete W-2 Package and the Complete ACA Package; the W-2s must be E-Filed first to get the discount.

Please refer to the separate documentation on ACA reporting on the AccuBuild University website or in the AccuBuild Help Manual for more detailed information.