Database Structure Changes
The 9.2 Release of AccuBuild will update the Advantage SQL Database Dictionaries to 9.2 which consists of some new fields and table updates required for software enhancements in this release. The Global and Company Databases will be updated one time when the AccuBuild Program is first opened, and then each User Database will be updated upon the first login to Version 9.2.
AATRIX
•ENHANCEMENT - The Config.ini file that is created for each tax form will now be saved in the AccuBuild User Folder in order to avoid security restriction issues that can arise on some systems when this file is written directly to the Aatrix Program folder.
•ENHANCEMENT - The Aatrix Tax Form Dialog screen will now be closed automatically after the data for the form has been created and the Aatrix Program is launched in order to allow the user to return to the AccuBuild Program while the Aatrix Tax form software is running.
MY ACCUBUILD REPORTS
•NEW FEATURE - The MAR Report Viewer now contains a Save Button which will allow you to save the current report directly to a file based on the file type selection. The new Save Button is located to the right side of the File Type selection control. When this button is clicked, a save dialog will be displayed and the report will be saved directly to disk and will NOT be opened for preview after the export process is completed.
•CORRECTION - MAR Report Viewer - In an earlier release this year, the resolution for reports exported to PDF was reduced in order to handle high resolution pictures for the new time card punch in clock and the picture uploads from AccuBuild Mobile. This was causing the other MAR Forms in AccuBuild to not look as sharp where company logos were included in the reports and forms. The default resolution has not been set back to correct the issue with company logos. If you need to export a report with high resolution pictures, use the option to include the export dialog (right click menu option in MAR Viewer screen) so that you can reduce the resolution on the fly in order to manage the file size for PDF Files.
•CORRECTION - A duplicate cost is generated on the Committed Cost Reports when a when a vendor invoice is entered through Orders > Invoices using the same invoice number on multiple orders for the same vendor / job / phase / batch combination. The vendor invoice must be unique when applying to multiple purchase orders in the same batch, to the same job and the same phase.
Although this is a very rare situation, changes were made to the existing MAR Committed Cost reports to automatically flag the phases with a warning message should this situation arise on currently posted invoices. In addition, the business rules in AccuBuild for posting Purchase Order invoices have been updated to check for this situation and force the user to change the Vendor Invoice Number on subsequent entries when the same invoice is applied to multiple purchase orders with the same job and phase code. The posting of the batch will fail if the entries are not corrected.
The following MAR Committed Cost Reports have been updated to check for any cost record duplications due to vendor invoices being posted across multiple purchase order invoices.
•JCREP02E.513 – Committed Cost Report
•JCREP02E.514 – Committed Cost Overruns Report
•JCREP02E.513 – Committed Cost / Budget Revision Capsheet Report
Committed Cost Report Warning Message sample:
PAYABLES
•ENHANCEMENT - The Payables > Accounts Payable Reports > 1099s Screen has been updated to allow users to View 1099 Information and print the 1099 Information Report. Users will be directed to the Payables > Tax Forms / E-File / 1099s menu option for actual creation of the 1099 Forms using the Aatrix software. Note: The Aatrix 1099 forms will be based on the same data that is presented in the View Option on the 1099 Screen.
PAYROLL
•ENHANCEMENT - The employee exemption options for the state of Connecticut now allow for a percentage deduction as well as a flat amount deduction for the state withholding tax. This change was made in order to be compatible with companies converting from ADP Payroll Service.
•NEW FEATURE - The Employee Statements Button was added to the Direct Deposit NACHA file screen so that you may create individual employee direct deposit statements showing the distribution of the employee's check to one or more checking and/or savings accounts. This form is an automated e-mail / merge form so once the statements are previewed, the statements may be automatically emailed to the employee and a copy saved under the employee's Document Tab. Be sure to set up an email address for each employee on the Payroll > Employees > Addr Tab. If you do not wish to email the statements, then you may ignore and cancel the email pop up screen, and then print the statements instead.
In order to utilize this feature, be sure to go to Reports > All Reports > Properties Button to grant access to users that will need to create this form. The Employee Direct Deposit Statement is located in the Payroll Forms group and it may be copied and modified for individual tailoring for your specific company needs.
To view the Employee Direct Deposit Statements, you will need to either process a new NACHA file OR view a previously processed NACHA File. Simply click the new Employee Statements button on the NACHA File preview screen and the Statements will be generated.
•ENHANCEMENT - The Payroll > W-2s Screen has been updated to allow users to View W-2 Information and print the W-2 Information Report. Users will be directed to the Payroll > Tax Forms / E-File / W-2s menu option for actual creation of the W-2 Forms using the Aatrix software. Note: The Aatrix W-2 forms will be based on the same data that is presented in the View Option on the W-2 Screen.
•ENHANCEMENT - A change was made to the File > System Admin > Configuration Screen that whenever the payroll year is changed, that the user will be immediately prompted to update the employee totals (Payroll > Integrity Tests) for the calendar year changes.
•CORRECTION - The MAR Payroll Check Format was not calculating the year-to-date totals properly on the check stub when the employee check represented pay from more than one state on the same paycheck. This was only a cosmetic issue on the payroll check stub and did not affect the employee earnings in Payroll.
PAYROLL TAX TABLE UPDATES FOR 2014
•Federal withholding tax tables for 2014 are included in this release.
•The following State tax tables for 2014 have been updated in this release:
Note: Additional 'color' versions of the 9.2.0.0 Release will be posted to the AccuBuild Website through the remainder of 2013 and into 2014 as the remaining states publish their changes for 2014.
•Alabama
•California
•Colorado
•Connecticut
•Delaware
•Idaho
•Indiana
•Kansas
•Kentucky
•Maine
•Maryland
•Minnesota
•Nebraska
•New Mexico
•New York – State Withholding
•New York – Yonkers (Resident & Non Resident)
•North Carolina
•North Dakota
•Ohio
•Wisconsin
•The W-2 and 1099 screens have been updated for supporting 2013 and 2014 calendar years.
SYSTEM ADMINISTRATOR
•ENHANCEMENT - A change was made to the File > System Admin > Configuration Screen that whenever the payroll year is changed, that the user will be immediately prompted to update the employee totals (Payroll > Integrity Tests) for the calendar year changes