Version 9.1.0.1 - September 20, 2013

DOCUMENT MANAGEMENT

•ENHANCEMENT - The Documents > Document List menu option has been updated with a new filter option to speed up the process of loading the documents grid.  Only attached and scanned documents are now displayed on the list and all the system document records for custom reports, system files, etc. are filtered out by default.

•CORRECTION - A fix was made to the Document List to display the correct icons for ‘INI’ and ‘TXT’ files.

DOCUMENT ROUTING

•ENHANCEMENT - When scanning or importing TIF Documents for the AP Approval Process, the indexed documents will now be automatically updated with the “Out for Approval” status.  Previously all of these TIF Documents were marked with a staus of “Unprocessed” and had to be manually set to the “Out for Approval” status.  This will help to speed up the process of routing A/P invoices for approval.

JOB COST

•ENHANCEMENT - When a contract billing was started on a job where there were no billing items, an error was generated as “Cannot focus on a disabled window…” which was confusing to the user and not explaining the underlying problem.  The billing screen has been updated to notify the user when a job has been selected that is not set up for billings yet, and then allows the user to select another job or exit the screen.

MY ACCUBUILD REPORTS (MAR)

•NEW REPORTS - Four new MAR Reports have been added to the Library which now include the new Department Percentage Burden amounts and these reports should be used going forward:

•Prrep12c.633 – Payroll Detail by Department % Brdn – W/E Date

•Prrep12d.634 – Payroll Detail by Department % Brdn – Trans Date

•Prrep13e.636 – Payroll Detail by Job % Brdn – W/E Date

•Prrep13f.637 – Payroll Detail by Job % Brdn – Trans Date

•NEW REPORT - The SUI State Unemployment Report was converted to the MAR Report Library in order to show the new state wage amount based on the new calculations for the Aatrix SUI Tax Forms (see the Payroll notes below). Please be sure to use the new MAR version of the SUI reports going forward:

•prrep14c.644 - State Unemployment (SUI) Report - Trans Date

•prrep14c.645 - State Unemployment (SUI) Report – W/E Date

•NEW FEATURE - Custom Report Script Utility - In order to more easily accommodate custom report requests that require SQL script changes, a new utility was created to allow custom scripts to be imported into a customer's company table.  Before this new utility was created, customer would need to wait for a new software release.

•When a custom report is designed based on an existing SQL script class code, the custom report is installed onto the customer's list of reports and assigned the proper class code.  If the custom report requires a change to the SQL script, then the Custom Report Script Utility is then used to import the new script file.

•When an MAR Report is copied that has been marked to use Custom SQL Script, the copied report will automatically be marked to use Custom SQL Script as long as the Custom Script Class does exist.  If the custom script class cannot be found in the Company RBScript Table, then the report will not be marked.

•When an MAR Report is copied that has been updated or edited, and the original report was  marked to use Custom SQL Script, the new version of the report will be automatically marked to use the Custom SQL Script as well.  Note: Original copies of these updated reports are kept in the Trash Can of the MAR Reports Window.

•A new Authorized Consultant Login Screen has been added to the Custom Report Script Utility so that only authorized consultants can make these changes due to the programming complexities and extensive knowledge of SQL which is required to use this new tool.

•CORRECTION - The User Dashboard Report Dialog for Job Cost Reports was not filtering the jobs properly based on the report dialog setting for “In Progress”, “Completed”, or “All” job options but was always showing ALL jobs by default.  The dashboard report and associated dashboard graphic data will now be filtered properly.

PAYROLL

•CORRECTION - If the calculated '% of Disposable' deduction amounts were changed on the override screen and the Close Button was clicked before clicking the Save Button, then the time card entry was updated but not the deduction accumulator in the prchecks table.  This problem has been resolved to insure that the Save Button code is executed even if the operator does not click the Save Button.  Prior to this fix, the check would post using the original amount instead of the changed amount, however the check could not be voided due to the amount differences between the two files.

•NEW FEATURE - A new feature has been added to the Payroll > Controls > Department Codes for handling the new Department Burden Percentage option.  This feature will allow you to compute a burden amount for each department code based on a percentage of the gross payroll wages.  You will also now have multiple options of how the burden amounts are posted to the job cost system: Actual Burden Only, Department Percentage Burden Only, or Both.

This new feature will allow you to expense labor burden as a fixed percentage rate of gross pay for “cost plus” type projects where the labor burden allowance is based on a fixed rate instead of the actual labor burden (employer taxes, workers comp insurance, general liability insurance, and union benefits).  It will also allow you to add additional burden amounts for items that are not covered by the actual labor burden such as indirect overhead expenses.

Important Note: If you have a need to change the labor burden methods from project to project based on owner requirements, you can set up multiple department codes with various burden calculation methods and then use the Labor Distribution Codes feature in AccuBuild to assign department codes to specific cost phases on specific jobs. Please refer to the information on Labor Distribution Codes for more information.

•ENHANCEMENT - With the introduction of the new Department Burden feature, the MAR payroll detail reports by job and department had to be modified to handle the new burden settings properly.

•Prrep12c.633 – Payroll Detail by Department % Brdn – W/E Date

•Prrep12d.634 – Payroll Detail by Department % Brdn – Trans Date

•Prrep13e.636 – Payroll Detail by Job % Brdn – W/E Date

•Prrep13f.637 – Payroll Detail by Job % Brdn – Trans Date

The existing MAR reports will be kept in the MAR Library for backwards compatibility:

•Prrep12a.633 – New Payroll Detail by Department – W/E Date

•Prrep12b.634 – New Payroll Detail by Department – Trans Date

•Prrep13c.636 – New Payroll Detail by Job – W/E Date

•Prrep13d.637 – New Payroll Detail by Job – Trans Date

•ENHANCEMENT - Aatrix Tax Forms - Computation Change for SUI Total Wages - The Total Wages for SUI Reporting was using the Federal Totals for Section 125 and other pre-tax deduction amounts. For some states, the Section 125 pre-tax deductions are not exempt.  The SUI Subject To Wages were always being reported correctly base on the pre-tax deduction settings, however the Total Wages were using the federal wages amounts.  The Aatrix calculations have been changed for the Total Wages for SUI Reporting to check all six pre-tax deductions for each individual state and compute the wages based on those settings at the time the report is printed. This should insure that each individual state settings are considered for all State SUI Total Wages.

•NEW REPORT - In conjunction with the above Aatrix SUI Changes, the traditional version of the SUI State Unemployment Report was converted to the MAR Report Library in order to show the new state wages amounts based on the new calculations for the Aatrix SUI Tax Forms.  The traditional report will not be modified for the wages column and will still show the federal totals for wages column. Please be sure to use the new MAR version of the SUI reports going forward:

•prrep14c.644 - State Unemployment (SUI) Report - Trans Date

•prrep14c.645 - State Unemployment (SUI) Report – W/E Date

PROJECT MANAGEMENT

•CORRECTION - On the Daily Reports Screen under the Personnel Tab, when a category was selected for the workforce, the company being selected for the category was not filtered for the current job and instead the company for the first category in the category master list was being displayed.  This problem has been corrected in this release.

•ENHANCEMENT - Security / Collaboration - The Project Management Log has been updated with new security features that inherit the user’s menu security settings so that any menu option that is disabled for the user for log types, lists, calendar events etc. will be disabled on the PM Log.

This new security enhancement could enable the project management log to be more open for collaboration with other users such as architects, engineers, owners etc. that may need to have access to the RFI Log for answering questions directly in the AccuBuild System but need to be locked out of all other features of the Project Management System.  

•CORRECTION - When a Task was created from a Project Management Form (RFI, COR, etc.) and the “Push to Outlook” checkbox was checked, the task was NOT being updated in outlook. This problem has been corrected.

•CORRECTION - When a COR was revised twice so that the final approved COR Number had ‘.02' as the decimal position of the COR Number, it could not be attached to a Change Order from the “Related RFI and CORs” Tab of the CO Entry Form even though it was listed in the available selection to be attached.  This problem has bee corrected.

•NEW OPTION - A new setting has been added for Outlook Synchronization on the My Day Calendar.  The 'Push Only' Synchronization with Outlook for Tasks and Events was created in order to speed up the process of keeping the project management log in sync with the Outlook Calendar.

•Push to Outlook Only – This Option will be much faster and will only push new tasks and events to Outlook from AccuBuild. Important Note:  If you delete a task or event in Outlook, AND that task or event is also set up in AccuBuild, be sure to delete it on the AccuBuild side so that it does NOT get added back to Outlook during the synchronization process.

•Push to and Pull From Outlook – This setting is for full two-way synchronization with Outlook and will slow down the process but will make sure the two systems remain in sync. Note: The two-way synchronization can be a slow process due to the fact that a search must be done through ALL of the Outlook database historical records when looking for tasks and events that need to be updated in AccuBuild which can slow down the process.  The “Push to Outlook Only” is the preferred method for speed performance, especially when the “Automatic Synchronization” process is enabled which effects the load time for the Project Management Log.

SCHEDULING

•CORRECTION - The Scheduling module was encountering an “Integer Overflow” error on certain schedules when the schedules were being saved.  This problem has been corrected in this release.

•ENHANCEMENT - The Scheduling > Integrity Tests >  All Tests option has been enhanced to fix the PRIORITIES Table on the fly if this table has been removed from the DATA Folder.  The table will be automatically populated with priority records 1,2,& 3.  In addition, any existing schedules that have invalid priority settings will be automatically corrected during the testing routine.

SYSTEM ADMINISTRATOR

•CORRECTION – The Reports > All Reports > Properties Button for the MAR Report Security Settings was generating an exception error regarding the text file called “ABQueryText.txt” when the file could not be written to disk correctly due to Microsoft Security settings on the user’s computer.  This mainly was an issue for the AccuBuild Cloud installations where user rights are more restricted.  This problem has been corrected in this release.

•New Utility Program for Company List Maintenance - A new utility program is now available in the AccuBuild Program Folder called CompanyMaint.exe which can be used to remove companies from the company list in AccuBuild.  This is very handy for removing old test companies or backup companies that are no longer needed.  Only the company name is removed with this program, the folder where the company data is stored is NOT removed in case the data needs to be used in the future.

•New Test for Internet Connection - A new test was added to test for internet connectivity when the AccuBuild Program is launched and if exception errors are encountered during the process, a file will be created in the AccuBuild Program Folder called “AccuBuildInternetConnectFailure.txt” to record the connection failure information.