Version 8.5.0.4 Blue - March 28, 2011

MY ACCUBUILD REPORTS

•ENHANCEMENT - A new Job Cost Capsheet report has been added for job cost which provides drill down costs for daily labor hours and daily equipment hours reporting from payroll time card entries. In addition, two new data pipes have been added to this report for the daily hours (TimeCardCPRTable) and the equipment information (EquipmentList). The new capsheet report is titled 'Job Cost Capsheet - Daily Labor / Equipment Drill Down'.

•ENHANCEMENT - A new report called 'PO Sales Tax Report' has been added to the Report Library under the Purchase Order report group. This report will be very helpful for recapping both accrued and paid sales tax amounts by tax district for all amounts purchased through the Purchase Order Module.

PAYROLL

•ENHANCEMENT - The new California Form DE9C has been added to the MAR Report List and has been approved for use by the EDD (California Employment Development Department). This new form can be printed directly from the MAR Report Menu on blank paper and submitted to the EDD each quarter. You no longer have to use pre-printed forms as was the case with the DE6 Form which is no longer used after 2010.

For those companies that require electronic filing, the electronic version of the DE6 file is still being accepted but is must be zipped up into a zip file before submitting. Please refer to the following information for submitting an electronic file for the new DE9C reporting requirements:

Update on California DE9C Formats – per Mr. Bob Dobson (e-filing Dept 916.654.6845) on 2/14/2011 at 2:25 pm central time, the "mmref" format will still be accepted for DE 9C.  The DE 9C can be submitted as a paper form even if employer has over 250 employees . The e-filing requirements for DE 9C will only apply to accounting firms or payroll processing companies that are submitting lots of different company returns in a single batch. The "mmref" format will be good for at least another year. The "mmref" file will need to be placed in a zip file (non compressed and no passwords) and uploaded to the state once the website is ready for accepting DE 9C Information…

•ENHANCEMENT - A new Draft Only version of the 941 Quarterly Payroll Report has been added for the new 2011 format changes – you can now use this form to assist you in filling out the Official 941 Form from the IRS. The IRS has still not provided an updated version of Publication 4436 which allows for substitute forms to be created for the 941 Return. The current publication on the IRS Website is outdated and was last revised in 2008. The new MAR 941 Form for 2011 is entitled Payroll Quarterly 941 (Rev 1-2011).

•ENHANCEMENT - The Payroll posting processes have been updated to create links between the historical time card file, certified payroll file, job cost transaction file, and the equipment transaction file so that daily reporting can be created in MAR for employee and equipment hours by day of the week. See the new MAR Job Cost Capsheet Report entitled "Job Cost Capsheet - Daily Labor / Equipment Drill Down" for more information.

•CORRECTION - Revised all the versions of the MAR Payroll Check Formats to correct some issues as to the placement on the check stub for the payroll deduction accumulators which were not consistent.  Also added a formula to all check formats to calculate the hourly rate.  The stored rate is always the straight time rate and then the overtime factor is used to calculate the actual paid amount.  On the check stubs, the rate has been changed to display the actual overtime rate so there will be no confusion as to the rate paid.

PURCHASE ORDERS

•CORRECTION - The posting routine for PO Payable Invoices has been modified to correct a problem that existed when sales tax is accrued on purchased amounts and not paid to the vendor directly. The G/L transactions have always included sales tax in the direct cost for accrued sales tax but the job records did not because the payable invoice to the vendor DOES NOT include sales tax so the payable amount and the g/l expense amounts were always out of balance. This new change will post the sales tax to the job cost with a transaction that begins with "[Sales Tax]" to identify the sales tax portion of the invoice amount. The amounts will be coded the same as the invoice amounts just like they would if the sales tax was paid on the invoice to the vendor. This will keep the GL and the Job Cost in balance for direct cost expenses.