Track Vac, Holiday, Sick Hours - Non Accrual

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Below is an example of a company's sick pay policy that allows each employee to take 24 hours of sick pay each year. Any unused hours are not rolled to the next year.

1.	Payroll Properties - In this example, Misc Pay 6 is set up as Sick Pay.

2.	Department Codes - In this example, department code 20 is used for Sick Pay and is coded to a separate GL expense account just for sick pay..

3.	Employee Information Setup – On the Pays Tab of the Employee List Screen, enter the appropriate accrual information for each employee.

•Accrued Hours Rate – Enter the rate as .00001.

•Accrued Rate Type - Choose 'per pay period'

•Pay Period Effective Date – This represents the FIRST DAY of the first pay period in the new payroll year. Example: If your pay period is Sunday through Saturday and your pay date is the following Friday, then the first check date in 2023 would be January 6 and the effective date would be the week beginning date of 12/25/2022.

•Starting Hours Balance – Enter 24

•Accrued Hours Cap – This field is not used in this scenario as there is no accrual.

4.	Time Card Entry - When time is paid out for sick pay, use transcode 156 (Misc Pay 6 - Not Withheld - Sick) which allows you to enter hours with the transaction. Be sure to change the department code on the entry to 20 - Sick Pay.

5.	Printing the Payroll Check or Direct Deposit Statement. The MAR library contains options to include the accruals. When these forms are set up as Custom Form Assignments, they will display the available balance of hours on the stubs.

6. Printing the Accrued Pay Reports – Use the Accrued Pay Report in the Reports module to view the history of paid hours and the remaining balance of hours. Since this set up is intended for a non-accrual situation, the report will be generated for the current year only and should be saved to PDF after the last check for the year is generated.

After the payroll year is closed, and before the first payroll in the new year is entered, be sure to update the effective date for each employee. Example: If your pay period is Sunday through Saturday and your pay date is the following Friday, then the first check date in 2024 would be January 5 and the effective date would be the week beginning date of 12/24/2022.