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The Personal Tab contains fields for the employee's social security number, driver's license number, date of birth, gender, ethnic codes and EEO Job Category.
•As of 2021, California has a new Pay Data report requirement that is similar to the Federal EEO report and requires new ethnic codes for Non-Binary gender settings. If you are NOT required to file the California Pay Data report, you should leave the gender setting to Male or Female which is required for Federal EEO reporting.
Date Fields: This tab also contains fields for birth date, hire date and termination date.
•Use the Erase Button to the right of the field to clear data. •When an employee's termination date is not blank, the employee status is considered 'Inactive' and the system utilizes this status to 'hide' terminated employees from the default view. Inactive employees are also hidden from time card entry screens including the AB Mobile and TimeClock apps. The termination date may be erased on an employee if an employee is rehired. Be sure to make a note of the original termination date in the employee notes.
Employee Notes: Unlimited general notations about an employee may be entered in the Employee Notes text box.
Ethnic Codes - The ethnic codes are made up of two letters with the first letter of the code representing the nationality (ethnic code) and the second letter representing the worker class level (J=Journeyman (non trainee), A=Apprentice, & T=Trainee). These codes are used by the Equal Employment Opportunity Report. These code have been updated as of the 8.4.0.5 (August 2009) release and you may need to update your employee list with these new codes.
Ethnic Codes for EEO Report
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IJ
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Native American or Alaskan
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IA
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Native American or Alaskan
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Apprentice
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IT
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Native American or Alaskan
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Trainee
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AJ
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Asian
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AA
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Asian
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Apprentice
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AT
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Asian
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Trainee
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BJ
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Black
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BA
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Black
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Apprentice
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BT
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Black
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Trainee
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FJ
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Two or more races
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FA
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Two or more races
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Apprentice
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FT
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Two or more races
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Trainee
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HJ
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Hispanic
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HA
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Hispanic
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Apprentice
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HT
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Hispanic
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Trainee
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PJ
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Native Hawaiian or Pacific Islander
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PA
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Native Hawaiian or Pacific Islander
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Apprentice
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PT
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Native Hawaiian or Pacific Islander
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Trainee
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WJ
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White
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WA
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White
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Apprentice
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WT
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White
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Trainee
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EEO Job Category - [Version 10.1] - This field in used in conjunction with the Ethnic Code field to supply the Federal Equal Employment Opportunity Employer Information Report (Payroll > Tax Forms / Efile / W2s > EEO-1 Component 2 option). Use the Eraser Button to the right of the field to clear the data.
The EEO Job Category defines the employee's job description from a drop list:
1.Executive/Senior Level Officials and Managers 2.First/Mid-Level Officials and Managers 3.Professionals 4.Technicians 5.Sales Workers 6.Administrative Support Workers 7.Craft Workers 8.Operatives 9.Laborers and Helpers 10.Service Workers
While some of the fields on Equal Employment Opportunity Employer Information Report will require manual entries during processing, the employee detail information (page 2 and subsequent pages) regarding ethnic code, work category, wage bracket and hours will be fed by the AccuBuild data
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