All but one of the AccuBuild software updates that are released over the calendar year are accessed from the AccuBuild website. It is the user's responsibility to check the website periodically for the latest update. The software updates are cumulative for the year so if you miss the May release, the June update will include the January through June changes; you do not need to install each individual release separately. One software update CD will be released per year, usually in February, which will contain the update licensing for that year. This CD is required to be installed prior to downloading and installing any other update for that year.
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Accessing the Software Updates |
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Installing Software Updates |
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Data Restructures |
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Refreshing the Screen |
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Accessing New Reports or Forms |
Accessing the Software Updates
To access the software updates on the website, open the AccuBuild program and click Help > Check AccuBuild Website for Updates. Only the newest release will be displayed on this page. Click on the release and save the file to your desktop; do NOT run the installation directly from the website.
Once the download is complete, close the website page and make sure all other AccuBuild users have exited the program. Perform a quick backup of your data through the File > Backup Data option. Once the backup has been completed, close the AccuBuild program completely.
To install the update, double click on the file that was saved to your desktop. You may choose either Automatic or Manual install.
•Automatic - If you choose the Automatic option, the system will search your network and local drive for the accublde.exe file; this may take a few minutes.
•Manual - If you already know the location of the file, you may choose the manual option. Select the drive letter from the bottom of the screen and then double-click on the Accubld8 folder. (For example: P:\Accubld8)
From this point on, click OK, Next, or I Agree to finish the installation; you will not have to choose any other file paths. As noted in this paragraph, the update is installed to the original program installation location therefore it does NOT need to be installed on each workstation.
Once the installation has been completed, open the AccuBuild program. Verify that the new software release number is displayed at the top of the screen.
Occasionally new fields or tables have been added to the program, and the installation process will require that a data restructure be performed. Simply click the OK Button and the system will perform the restructure. Click the Close Button when the system notifies you that the process is complete. DO NOT interrupt this process otherwise data corruption may occur. Note that there are three levels of data restructures that may occur:
| 1. | System (global) - File restructures will occur when the program is opened. |
| 2. | Company - File restructures will occur when each company is opened; only the files associated with the individual company are restructured. Be sure to open companies that you have created for archival purposes so that they may remain up to date with the program. |
| 3. | User - File restructures on these tables will occur when each user opens a specific company; only the files associated with the individual user for the individual company is restructured. |
After each update, each user should refresh their screen just in case there have been any new menu options added to the system otherwise they will not be able to access the new option.
To refresh your screen:
| 1. | Open the program and open a company. |
| 2. | Click the down-arrow that is located under the red 'X' that closes the AccuBuild program. |
| 3. | Click Add or Remove Buttons. |
| 4. | Click Reset Toolbar. |
| 5. | Click OK. |
Accessing New Reports or Forms
Some updates may contain new reports or forms and each user or user group must be given access to the document.
To give access to a report or form:
| 1. | Go to Reports > All Reports. |
| 2. | Click the Properties Button; this will display the Report Security Screen. |
| 3. | Open the report group or form group by clicking the '+' symbol. |
| 4. | Left-click on the report or form to select the document; a list of current users will be displayed on the right side of the screen. |
| 5. | Right-click on the report and select the Update Report Security option. |
| 6. | Click the box to the left of the user name or user group to select the name; be sure there is a check mark in the box. Click Save. |
| 7. | Close the Report Security Settings Screen. |