ACA Reports - Error Code Reference List

The new MAR Payroll Reports for ACA Reporting reference a variety of error codes which relate to the new ACA Screens in AccuBuild.  These error codes are documented below:

Health Insurance Plan Error Codes (500–511) - These error codes are related to the records in the AatrixECVTemplate Table which are set up via the Health Insurance Plan Master List Screen:

•500 - Policy Plan ID Field is blank.

•501 - Policy Plan is MISSING the Starting Month.

•502 - Policy Plan is MISSING the Ending Month.

•503 - Policy Plan is MISSING the Policy Origin Code.

•504 - Policy Plan is MISSING the Self Insured Employee Status.

•505 - Policy Plan is MISSING the Offer of Coverage Code.

•506 - Policy Plan is MISSING the Safe Harbor Code.

•507 - Policy Plan is MISSING the Employee Share of Total Cost of Coverage Amount.

•508 - Policy Plan is MISSING the Total Cost of Coverage Amount.

•509 - Policy Plan is MISSING the Lowest Cost of Self Only Coverage Amount.

•510 - Policy Plan is MISSING the Employee Share of Lowest Cost of Self Only Coverage Amount.

•511 - The Health Plan Self-Insured Setting does NOT match the Employer Self-Insured Setting (Aatrix Company Settings Screen).

Employee Insurance Coverage Information Errors (1000–5500) - These error codes are related to the records in the AatrixECVInfo Table which are set up via the Employee ACA Health Insurance Information Screen in the Employee Coverage Information Grid

•1000 - Offer of Coverage OVERLAP - Multiple Offer of Coverage Codes for the same month.

•1100 - Safe Harbor OVERLAP - Multiple Safe Harbor Codes for the same month.

•1200 - Employee Share of Coverage OVERLAP - Multiple Employee Share of Coverage Amounts for the same month.

•1300 - Total Cost of Coverage OVERLAP - Multiple Total Cost of Coverage Amounts for the same month.

•2000 - Offer of Coverage MISSING - WARNING that Offer of Coverage Code is missing for the month.

•2100 - Safe Harbor MISSING - WARNING that Safe Harbor Code is missing for the month.

•2200 - Employee Share of Coverage MISSING - WARNING that there is no Employee Share of Coverage for the month.

•2300 - Total Cost of Coverage MISSING - Warning that there is no Total Cost of Coverage for the month.

•3000 - The Employee Setting for the Offer of Coverage Code DOES NOT MATCH the Policy Plan Master Setting.

•3100 - The Employee Setting for the Employee Share Of Lowest Cost Self Only Coverage  DOES NOT MATCH the Policy Plan Master Setting.

•3200 - The Employee Setting for the Lowest Cost Self Only Coverage  DOES NOT MATCH the Policy Plan Master Setting.

•3300 - The Employee Setting for the Safe Harbor Code DOES NOT MATCH the Policy Plan Master Setting.

•3400 - The Employee Setting for the Policy Origin Code DOES NOT MATCH the Policy Plan Master Setting.

•3500 - The Employee Setting for the Self Insured Employee Status DOES NOT MATCH the Policy Plan Master Setting.

•3600 - The Employee Setting for the Plan Start Month DOES NOT MATCH the Policy Plan Master Setting.

•5000 - The Employee Setting for the Safe Harbor Code Should Be Blank per the Policy Plan Master Setting.

•5100 - The Employee Setting for the Offer of Coverage Code Should Be Blank per the Policy Plan Master Setting.

•5200 - The Employee Setting Amount for the Employee Share Of Minimum Coverage Should Be Zero per the Policy Plan Master Setting.

•5300 - The Employee Setting Amount for the Total Cost Of Minimum Coverage Should Be Zero per the Policy Plan Master Setting.

•5400 - WARNING - The employee has earnings for Reporting Period (Year), but there are NO Employee Coverage Information Records for ACA Reporting.

•5500 - The Employee Self-Insured Setting does NOT match the Employer Self-Insured Setting (Aatrix Company Settings Screen).

Employee Dependent Setting Errors (6000–7700) - These error codes are related to the dependent records in the AatrixECIInfo Table which are set up via the Employee ACA Health Insurance Information Screen in the Employee Dependents Grid:

•6000 - The Dependent should NOT be Covered for the month per the Policy Plan Master Settings for the Policy Period Dates.

•6100 - The Dependent setting for the Safe Harbor Code should not be set per the Policy Plan Master Settings for the Policy Period Dates.

•6200 - The Dependent setting for the Offer of Coverage Code should not be set per the Policy Plan Master Settings for the Policy Period Dates.

•7000 - The Dependent entry is MISSING the Policy Plan ID.

•7100 - The Dependent entry has an INVALID social security number. Social Security Number MUST be entered with format of 999-99-9999 unless birth date is provided.

•7200 - The Dependent entry has NO social security number and NO birth date. One of these two fields MUST be provided for self insured plans.

•7300 - The Dependent entry is missing the FIRST Name field.

•7400 - The Dependent entry is missing the LAST Name field.

•7500 - The Dependent entry is missing the YEAR field.

•7600 - A Dependent entry exists for an employee that is not listed in the Coverage Information.

•7700 - The Employee Dependent Record is missing in the Employee Dependent List. For Self-Insured Plans, a list of employee dependents is required and the Employee (identified by the social security number) MUST be included in this list.

Employee Other Coverage Information Errors (14000-14600) - These error codes are related to the other coverage provider records in the AatrixOCPInfo Table which are set up via the Employee ACA Health Insurance Information Screen in the Other Coverage Grid:

•14000 - The Other Coverage Provider Record is missing the Company Name field.

•14100 - The Other Coverage Provider Record is missing the Federal Employer ID No (FEIN) field.

•14200 - The Other Coverage Provider Record is missing the Address 1 field.

•14300 - The Other Coverage Provider Record is missing the City field.

•14400 - The Other Coverage Provider Record is missing the State field.

•14500 - The Other Coverage Provider Record is missing the Zip Code field.

•14600 - The Other Coverage Provider Record is missing the Contact Phone Number.

Company Settings Information Errors (9000–13600) - These error codes are related to the records in the AatrixCompanyInfo Table (Designated Government Entity Info), the AatrixALEInfo Table (Company ALE Settings Info), and the AatrixAGGInfo Table (List of  ALE Aggregated Group Members ).  All of the field information for these tables are set up in the Aatrix Company Settings Screen:

Designated Government Entity Errors:

•9000 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity NAME field is blank.

•9100 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity FEDERAL EMPLOYER TAX ID field is blank.

•9200 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity ADDRESS 1 field is blank.

•9300 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity CITY field is blank.

•9400 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity STATE field is blank.

•9500 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity ZIP CODE field is blank.

•9600 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity CONTACT FIRST NAME field is blank.

•9700 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity CONTACT MIDDLE NAME field is blank.

•9800 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity CONTACT LAST NAME field is blank.

•9900 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity CONTACT PHONE field is blank.

•10000 - The Designated Government Entity Setting is ENABLED (Aatrix Company Settings Screen) - But the Designated Government Entity RECORD COUNT is invalid - Must have 1 Record per Company.

Aggregated ALE Group Member Errors:

•11000 - The Aggregated ALE Group Member Setting is ENABLED (Aatrix Company Settings Screen) - But there is no related ALE Member Record for the company.  ALE Member Record must have a MATCHING Federal Tax ID.

•11100 - The Aggregated ALE Group Member Setting is ENABLED (Aatrix Company Settings Screen) - But there are MULTIPLE related ALE Member Record for the company. Only 1 ALE Member Record is allowed that has a MATCHING Federal Tax ID.

Company General Setting Errors:

•13000 - The Certificate of Eligibility Setting for 4980 Transaction Relief DOES NOT Match the Monthly Setting for 4980 Transaction Relief Indicator.

•13100 - The Minimum Essential Coverage is NOT CONSISTENT for all 12 Months on Employer ALE Record Settings.

•13200 - The Aggregated ALE Group Member Setting is NOT CONSISTENT for all 12 Months on Employer ALE Record Settings.

•13300 - WARNING - The Total Employee Count is zero for the specified month.

•13400 - WARNING - The Full Time Employee Count is zero for the specified month.

•13500 - The Total Employee Count is LESS THAN the Full Time Employee Count for the specified month.

•13600 - WARNING - ALE Group Member has less than 50 Full Time Employees for the specified month.