Voiding a Miscellaneous Invoice

The Void Misc Invoices option is used to reverse an unpaid miscellaneous invoice from the system.  Contact billings must be reversed through the Job Cost > Void Billings option.

To remove a miscellaneous invoice, select the invoice from the Cancel A/R Invoice screen and select Void. The Transaction Date pop-up screen will be displayed. The 'Void Date' field will default with the current date but the date may be changed as necessary. This transaction date is the date with which the reversal entries will be posted throughout the system. The reversing entries will contain a description of 'REV' along with the original invoice description, and the invoice will be removed from the Open Receivable Invoice Detail File (openar.adt).

Hint:  If you need to void an invoice that has a deposit already posted against it, then the deposit must be reversed before you can void the invoice.  You may only reverse a deposit if the invoice still has an unpaid balance.  To reverse the deposit, select the Receipts > Direct Payments option and enter a negative deposit (ie. -6000.00) against the invoice.  When this deposit is posted, the total received amount on the invoice is reduced to zero and the invoice may be voided. Do not forget to re-post the original deposit (with a positive amount) to the correct invoice, otherwise your cash-in-bank total will not be correct.  You should date the negative deposit and the re-posted deposit with the same day so that the adjusting entries total zero on the given date.  It is suggested that the date of the original deposit be used when making your adjusting entries, however, use a date within the current period if the original deposit date is contained within a month that has already been closed.