Version 9.4.0.1 Purple - May 10, 2016

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ACCUBUILD MOBILE 3.0

 

•ENHANCEMENT - A new Time Card Screen Type for Daily Reports has been added to the Mobile Time Card Settings which will control the type of time card screen that is used for entering employee time cards from the Daily Reports. The two options are Single Entry which is the current default option and a new option called Multi Entry Grid which allows for multiple entries for multiple phases to be entered along with default start / stop times and lunch break times. This new setting is maintained in the Company CLOUDSETTINGS table under the INTEGER7 field: 0 = Single Entry, 1=Multi Entry Grid.

 

 

DOCUMENT ROUTING

 

•NEW OPTIONS - The Document Routing Screen has been updated with several new options:

 

oEdit Document Button ­- The Document Approval Process for AP Invoices has been enhanced to track and save modifications to third party documents such as Acrobat PDF files using a new Edit Document button. When this button is used, all 3rd party documents will now be opened in EDIT mode and these documents will be marked as "In Use" until the modified documents are filed back into the ADMS System. A new button titled "Refresh Modified Docs" has been added to the approval screen which can be used to refresh the modified documents as needed. In addition, when the approval screen is closed, any pending modified documents will be filed automatically.

 

Important Note: Since these are third party documents, you will need to make sure the documents are closed when they are filed back into the ADMS system as they cannot be filed if they are still open. Use the View Document button for 3rd party documents that you do NOT wish to modify.

 

oRefresh Modified Docs ­ - This new button is used to re­file any modified documents back into the ADMS System. Any third party documents that have been changed will be filed back into the ADMS System. Change Settings Button Group ­ The Change Settings Group contains two buttons which are used to re­route documents and approve documents. The re­route feature is not new but the button for the re­route function has changed. A new button has been added to allow one or more selected documents to be approved without opening up the Approval Settings screen.

 

oChange Settings Button Group ­ - The Change Settings Group contains two buttons which are used to re­-route documents and approve documents. The re-­route feature is not new but the button for the re­route function has changed. A new button has been added to allow one or more selected documents to be approved without opening up the Approval Settings screen.

 

▪Re­Route Document Button - This button has been reduced in size to fit in the new Change Settings Group.

 

▪Approve Multiple Selected Documents Button - A Vendor number must have been previously assigned to the document via the Approval Settings option before the document can be approved with this option.

 

▪In addition to the new button options, the pop up menu (right-click) options have been updated with 4 new menus.:

 

➢Edit Document - same as Edit Document button

 

➢Re-route Selected Document(s) - same as Re-Route button.

 

➢Approve Selected Document(s) - same as Approve Documents button.

 

➢Clear Document Refresh Setting - This is a new option for clearing the modified flag on a third party document if the flag becomes locked and you cannot view the document.  When a third party document is modified, this flag is set and the document cannot be viewed or modified again until the documents are refreshed and saved again in ADMS.  If the AccuBuild program terminates abnormally, then the modified flag might not get cleared so this function will allow you to clear the modified flag.

 

•SPEED ENHANCEMENT - The a/p invoice screen that Purchase Order Invoices that are entered through the document routing process has been updated to improve the speed for opening up the invoice screen. The screen would open slower for invoice entries that were being opened up for review or edit. The problem was most noticeable on orders where there were hundreds of line items on the order. The screen should now open much faster.

 

 

payroll

 

•UPDATE - The Edit Button on the Time Card Screen has been disabled. The edit option was causing too many issues when not used correctly and therefore we are reverting back to the original design for time card entry. If you need to change a time card record, you will need to delete the existing record and then ­enter a new record to replace it. The Edit Button cannot mimic the original transaction codes for auto pays and deducts where rates pull from different tables based on the transaction code selected by the user. The Edit Function cannot completely replicate the same functionality as the Add option so this feature has been disabled.

 

 

PROJECT MANAGEMENT

 

•PROCESS UPDATED - The Time Card records for a Daily Report were not being reset for the “ImportedToAccounting” field. This field indicates that the time card records have been processed. For all duplicated Daily Reports going forward, this field will be set to FALSE so that these records show up in the timecard worksheet screen as “Open” records.

 

•CORRECTION - The Time Card records for a Daily Report were not being reset for the “ImportedToAccounting” field. This field indicates that the time card records have been processed. For all duplicated Daily Reports going forward, this field will be set to FALSE so that these records show up in the timecard worksheet screen as “Open” records.