Clear Invoices From the Aging Schedule That Net to Zero

"There is an old invoice in our accounts receivable from 2021. It was created on 4/15/2021 and then a negative invoice was made on 4/30/2021 to zero it out.   How can I clear these invoices in the system so that they no longer appear on my aging schedule?"

1.Go to Receivables > Receipts > Direct Payments

2.Create a receipt for the invoice with the positive amount.

a.Cash Account

b.Customer

c.Date - be sure to use a date in an open period

i.Keep in mind that the receipt date will impact the result of the aging schedule.  (Example, if you date your entries 10/01/2025, and print the aging as of 9/30/2025, then your invoices will still be displayed on the report.)

d.Number - any numeric number will work

e.Amount - enter the amount as a positive number

f.Select the POSITIVE invoice amount at the bottom of the screen.

g.Save your entry.

3.Create a new receipt for the invoice with the negative amount.

a.Cash Account - should be the same as the entry above

b.Customer

c.Date - use the same date as the entry above)

d.Number - use the same number as the entry above

e.Amount - enter the amount as a NEGATIVE amount

f.Select the NEGATIVE invoice amount at the bottom of the screen.

g.Save your entry.

4.Review your report.  The total of both entries should equal zero.  

5.Post the batch.